74 lines
3.5 KiB
Markdown
74 lines
3.5 KiB
Markdown
# Policy Repository
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This section provides the published documentation view of the Kell Creations controlled policy repository.
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## Purpose
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The policy repository supports the controlled lifecycle of business governance and operational documents, including drafting, review, approval, publication, supersession, retirement, and evidence retention.
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## Repository Structure
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The repository is organized into the following lifecycle areas:
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- `drafts/`
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- `review/`
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- `active/`
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- `retired/`
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- `templates/`
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- `register/`
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- `evidence/`
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## Current Published Governance Documents
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The initial governance set includes:
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- Document Control Policy
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- Policy Review and Retirement Procedure
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## Analysis Findings
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!!! info "Last analyzed: 2026-05-22"
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### Confirmed strengths
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1. **Well-structured repository** — The `policies/` directory follows a clear lifecycle model with properly separated stages (drafts, review, active, retired)
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2. **Comprehensive templates** — Five document type templates are available (policy, procedure, standard, form, exception) with consistent YAML front matter
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3. **Domain categorization** — All lifecycle directories include subdirectories for 9 business domains (ecommerce, finance, governance, IT, manufacturing, marketing, operations, privacy, security)
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4. **Register structure** — Four CSV registers exist for policy tracking (policy register, control log, review calendar, exception register)
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5. **Active governance documents** — 2 foundational governance documents are published and active with complete metadata
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### Issues identified
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#### 1. Policy register CSVs are empty
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**Severity:** High
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All four register CSVs contain headers only with no data rows, despite 2 active governance documents existing:
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- `policy-register.csv` — should have entries for `KC-POL-GOV-001` and `KC-PRO-GOV-001`
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- `document-control-log.csv` — should record the initial publication of both documents
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- `review-calendar.csv` — should show next review dates (both set to 2027-04-03)
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- `exception-register.csv` — may remain empty if no exceptions exist
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**Recommendation:** Populate the registers immediately. The Document Control Policy (`KC-POL-GOV-001`) itself requires that active documents be referenced in the document register and control log.
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#### 2. No evidence records exist
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**Severity:** Medium
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The `evidence/` directory has subdirectories for approvals, exceptions, retirement records, and reviews, but all are empty. The 2 active governance documents were approved on 2026-04-03 but no approval evidence is stored.
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**Recommendation:** Create initial approval evidence records for the existing governance documents.
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#### 3. Governance documents are only domain with active content
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**Severity:** Informational
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All other domain directories (ecommerce, finance, IT, manufacturing, marketing, operations, privacy, security) are empty across all lifecycle stages. This is expected given the platform's maturity but should be tracked for future planning.
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**Recommendation:** Prioritize standards and procedures identified in the [Standards Overview](../standards/index.md) and [Operations Overview](../operations/index.md) as the next candidates for policy repository content.
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## Notes
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This section documents the governance layer that supports controlled business operations for Kell Creations. Future additions should include standards, procedures, guidelines, forms, and exception records across governance, operations, ecommerce, marketing, manufacturing, finance, IT, security, and privacy.
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